Time records are a need for every company with more than one worker. When it comes to keeping track of everyone’s hours worked, overtime, holidays, and other exceptions, a basic spreadsheet or paper document is sometimes not enough.
Time can be tracked in various ways, from straightforward to extremely intricate, and electronic timesheets are one choice. Electronic solutions, such as desktop software or online timesheets, enable firms to streamline time and attendance recording and payroll processing.
So that you may make an informed decision, we’ve compiled a few of the most compelling arguments for using a digital employee timesheet in modern firms.
Rectification of Information Is Quite Simple
By having everything in one place, mistakes on digital timesheets are easier to identify, allowing for quicker corrections and more precise results. To correct an error, for instance, an employee could report it to the administrator.
To fix a mistake once it has been spotted, scroll back to the previous page. Yet, with paper timesheets, you’d have to go back several pages, search for the mistake, and then write the revisions by hand with a felt-tip pen.
Enable Real-Time Planning
A schedule and a timesheet detail the time you are expected to spend working, while the latter details the time you spend doing so. In the same way that paper timesheets are difficult to modify after the fact, traditional paper schedules are also constrained by their physical inflexibility.
Scheduling functions, typically included in online timesheet software, are incredibly helpful. Communication, organization, and planning can all benefit greatly from real-time scheduling because shifts and changes can be made and sent to employees’ devices immediately.
Lowers Admin Cost & Time
Digital timesheets reduce stress for office workers. When workers use the timesheet app to sign in and out of work, those approvals will be processed automatically. Not only that, but it will also handle employees’ leave requests and leave accruals that they submit within the platform. In addition, if you use a digital timesheet that incorporates both HR and payroll, your administrative personnel will work less time, saving you money.
Enhances Employee Communication
In most cases, technological advancements lead to enhanced interaction. There are a few possible explanations for this. Having data easily accessible is one way a digital solution indirectly promotes openness. Directly, the software may enable chat or messaging features that simplify and standardize communication for all users.
Improves Synopsis of Everyone and Everything
The era of secrecy is over, and now everyone must answer for their actions. You can’t do it with paper timesheets. By using digital timesheets, you may observe employee productivity in real-time. Employee availability, project status, and actual work time vs. estimates may all be easily checked with only a few clicks.
Prevents Buddy Punching
When one worker punches in or out for another who isn’t present, this is called “buddy punching” and is a form of employee theft. Businesses may feel the effects of this in the form of higher labour costs and lower compliance with established schedules.
By requiring each employee to present their digital fingerprint or official identity, buddy punching can be avoided. Businesses can save money and increase compliance with work schedules if buddy punching is eliminated.